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Open a Branch in Poland

Introduction to setting up a branch in Poland

Establishing a branch of your company in Poland is done so under the authority of the Freedom of Business Act. Much of the process involved in setting up a branch is similar to that for a company, although there are regulations on the naming of the branch; it must take the name of the parent company, suffixed with “oddzial w Polsce” (branch in Poland).

What are the accounting requirements for a Polish Branch?

The branch must register for VAT with the Polish Tax Authorities as well as obtaining a tax identification number (NIP)

Monthly accounting records must be submitted in accordance with Polish law, and annual returns must also be filed with the Polish court and tax office

The branch should also set up a Polish bank account

What are the formalities regarding Polish branches?

– The parent company’s original extract from the Companies Register
– A copy of the parent company’s Certificate of Good Standing
– A copy of the parent company’s Certificate of Incorporation
– A copy of the Memorandum & Articles of Association or partnership agreement from the parent company
– Power of Attorney from the members of the Polish branch’s management board
– A branch representative – to be a Polish national, or non-Polish national with an address in Poland and registered in the National Court Register as such

These documents are required in order for branch registration with the National Court Register.

All required documentation must be notarised, apostilled, and translated into Polish by a certified translator.

What office facilities are available when registering a branch in Poland?

A Polish branch is required to have a registered office, providing an effective address for the correspondence of the branch.

The following two types of office are also available:
– Virtual offices provide telephone, fax and mail forwarding services off-site
– Serviced offices provide all the essential business facilities and are ready for immediate occupation

What we do for you?

We will handle every aspect of the branch formation for you. Using our expert knowledge we can offer a branch formation package in which we take care of branch registration, issue of the certificates of registration, local directors, local representative and place of business in Poland, tax registration, VAT registration, and translation of documents into Polish.

Our unique one stop solution for all European formation requirements also offers formation packages to set up multiple branches. The benefits for establishing multiple branches include further increased exposure and global presence, and we can organise everything for you.

A summary of Polish Corporate Taxes is available here.